The above picture that you are seeing is admin login page where the booking user will be the admin who will enter or exit. After Entering into the application there you can see Room reservation software which is given bellow.
As you see above picture this page is called room reservation software where you can reservation room for the customer by clicking the room numbers available in the application.
This application can be use for many different purposes like allotting room, advance reservation, billing(customer bill, expenses bill, tax bill etc..), Enquiry, accounts info, Expenses statement, Report and lot more available in this software.
There are four types of menu available in the task bar:
a. Room Type
b. Room Name
c. Room Rate
a. Voucher Entry
a. Checking Customer
b. Delete Bill Wise Report
d. Room Expense
e. Daily Expense Statement
f. Customer Report
g. Expense Deleted Report
h. Advance Amount
i. Cash Book
k. Expense Statement
l. Receipt Time Wise
m. Daily IN/OUT Statement
5. CTO Report
a. Sale Tax Report
b. Deleted Sale Tax Bill
1. Program :
Program menu has only a single menu that is close which is used for closing the application.
2. Master :
In master menu it has four type of side menu at the bar which is describe individually with the picture give bellow.
2(a).Room Type :
In this room type menu the it works to add or remove the type of room available in the Hotel basically it has five types, that is single bedroom with A/C, Double bedroom with A/C, single bedroom without A/C, double bedroom without A/C. In this menu we can add more types of room which will be available in hotel.
2(b).Room Name :
Room Name menu is used add new name or number for the room available in the hotel where the admin give name for the room in this menu we can add, create or delete the name of the room. After completing the section there is a option available in this menu that is close which will stop the process and go back to the main menu.
2(c).Room Rate :
Room Rate menu is used add new Rate to hire room which is available in the hotel where the admin give actual rate for the room in this menu we can add, create or delete the Rate of the room And also update option which is used to update the changes which given in the room rate menu. After completing the section there is a option available in this menu that is close which will stop the process and go back to the main menu.
2(d) .Expenses :
In master Menu this is the last menu available which is to create new account for expenses, there will be lot of expenses…. for egg. (Laundry exp, staff lone, lodge exp, bank deposit….etc) where we can create or delete using the option given in the menu NEW, SAVE, DELETE.
After completing the section there is a option close available at right side corner to go back to the main menu.
This are the option available in the master menu which has been describe above.
Transaction as single submenu which is voucher Entry it has described individually with the picture given bellow.
3(a) .Voucher Entry :
First of all as we see in the picture there is an Auto number which will be automatically generator then there is some procedure that we have to fallow that is Expense/sale name and fallowed by date credit/debit, narration, amount, and cash/cheque (It is a payment mode).
This procedure has to be narrated by the employee by clicking new option, After entering all the transaction we must click save or delete. If save it will automatically shown at bottom of the same menu. After completing the process we can close the menu to go back in main menu.
4. Report :
As we saw on pervious menu it also has many types of important side menus which is describe bellow with pictures.
4(a) .check in customer :
In this menu we can see the customer who all are checked in or who are all available in the room. It will show the list of customer room number, name, address, phone number. It will show the details of the customer.
4(b) .Deleted Bill Wise Report :
If you see the picture you can see the deleted bills report by choosing the date on which the bill was deleted it will show the time and date of check in and checkout then it will show the paid amount that the customer had paid on that particular checkout date.
4(c) .Receipt :
Billing process is the main part of work that every admin try to do correctly and properly without any error. So the admin has to do select the date of check in date and check out date properly so that the process will go automatically.
4(d) .Room Expenses :
Company has to keep a proper report of the room expenses like Furniture purchase, laundry expenses…etc. So it will show the monthly expenses which is held in the company.
4(e) .Daily Expense Statement :
Daily Expense Statement is nothing but the expense which is held in company in daily process like Tea, Coffee etc…. which is recorded will be shown in this menu.
4(f) . Customer Report
Customer who are all leaving the room, It mean if the customer who is checkout the room, mean the database will keep the record of the customer who are all checkout from the room on the date of each day.
4(g) Expense Deleted Bill :
If you see the picture you can see the deleted expense bills report by choosing the date on which the bill was deleted it will show the time and date of Expense which is debited then it will show the paid amount that the company had paid on that particular expense.
4(h) .Advance Amount :
The customer who paid the amount in advance will be recorded in the database. If the admin want to see the record of the advance amount he can see the record by using the Advance amount menu.
4(I) .Cash Book :
Direct expenses like broken table, replacement charges, labor charges….etc which are all expense that are stored by the database. If the admin want to see the record of the Expense amount he can see the record by using the Cash book menu
4(j) .Ledger :
It shows the ledger amount that the company had expanses for giving loan to staff which will be recorded in the database of the application. If the admin want to see the record of the Expense ledger amount he can see the record by using the Ledger menu.
4(k) .Expense Statement :
Amount which is came advance from the customer and the excess amount will be refunded back to the customer on the day of check out will be the return amount and it will be recorded and stored in the database we can see all the expense statement in this menu.
4(l).Receipt Time Wise :
Each and every day the manager will change three time in 24 hour so the expense statement menu will record the amount that the manager got from the customer and should submit the account to the next manager so the application will help to store the each and every transaction held in the company.
4(m) .Daily IN/OUT Statement :
In this daily report the admin/manager will check the IN time and date/ out time and date where it shows total number of rooms allotted and how many room occupied in the hotel/lodge, in overall room allotment checks how many percentage that the room has been allotted.
The above picture shows the how much profit that the company has achieved in the month in that case the management will realize the growth of the company and they can take the step to improve the company to the next level. And the important thing is it will show the amount of profit that the company has achieved or got loss to the company.
5 .CTO ((commercial Tax Operation) Report :
This menu will show the sales tax to the government which will be record automatically in the application so it has given two menus which is sale tax report and deleted sale tax bill.
5(a) .Sale Tax Report :
All the sales which is derived in the month it should be pay the amount to the government so it will so all the transaction which is held in the whole month and the total amount which is sold in the company.
5(b) .Deleted Sale Report:
Deleted Report mean the one how had paid before and it will be deleted in the application but it will always store in the application database.
It is very easy to use. It helped us a lot in saving our valuable time and for speeding up our works.
It contains very powerful tools such as SMS Module, Collection Terminal, Bluetooth Printing and Financial Accounting Reports etc. These Tools helped us in getting the accurate information and providing better services to customers.